PLEASE NOTE THE START TIME
Agenda – Almeley Parish Council – 20 May 2026
ALMELEY PARISH COUNCIL
To members of the Council:
You are summoned to attend the annual meeting of Almeley Parish Council to be held on Wednesday 20th May 2026 at 8 p.m. at Almeley Village Hall, Almeley, Herefordshire, to consider the business set out below.
Dr David Thame
Clerk to the Council
14th May 2026
AGENDA
2026/1. Election of the Chairman
To elect a Chairman for the 2026/27 municipal year: the Chairman to make the required declaration of acceptance of office.
2026/2. Election of the Vice Chairman
2026/3. Apologies for absence
2026/4. Declarations of Interest/Requests for Dispensations
2026/5. Minutes
To approve as a correct record the minutes of the meeting held on 18th March 2026 (copies previously circulated).
DRAFT Minuites – Almeley Parish Council – 18 March 2026
2026/6. Chairman’s Announcements
2026/7. Standing Orders
To consider the re-adoption of standing orders.
2026/8. Financial Regulations
To consider re-adoption of the Financial Regulations
2026/9. Code of Conduct
To re-adopt the code of conduct.
2026/10. Policy Review: Data, Information and Accessibility
To consider re-adopting the suite of policies on data protection, freedom of information/publication scheme, reviewing and re-affirming the website accessibility and confirming tests of accessibility, re-adopting the privacy policy, re-adopting the information technology, to confirm the Council’s adherence to the Transparency Code, and to confirm the clerk as data controller and data protection officer.
2026/11. Public Session (15 minutes)
To receive a report from the Herefordshire Ward Councillor, and to hear the views of local residents on parish matters.
2026/12. Insurance
To consider the report of the clerk on insurance renewal, the adequacy of cover and to review the risks insured, and to consider agreeing that in view of the expiry of the existing policy on 1st June 2026.
2026/15. Public Rights of Way
To consider maintenance of public rights of way and an application to the Herefordshire Council Public Rights of Way Fund.
2026/16. Lengthsman
To consider tasks for the lengthsman.
2026/17. Annual Governance and Accountability Return 2025/26
To receive the cash book and bank reconciliation for 2025/26.
Almeley PC – Bank Reconciliation YE 31-03-26
Almeley Parish Council – Cash Book 1 April 2025 to 31 March 2026 FINAL
To receive and note the Annual Internal Audit (copy attached).
Almeley PC FY25-26 Internal Review Apr26 FINAL
Almeley AGAR 2025-26 Internal Auditors Report
To consider and approve the Annual Governance Statement (Section 1)(Following Approval the Chair and Clerk of the meeting sign the Annual Governance Statement)
To consider and approve The Accounting Statement (Section 2) (Previously signed by the RFO) is approved. (Once approved the Chair signs the Accounting Statement).A copy of the cash book 2025/26 is attached.
Almeley AGAR 2025-26 – Sect 2 – Annual Accounting Statement
To confirm the Responsible Financial Officer’s recommendation on the commencement date for the exercise of public rights, and to agree publication of the notice.
2026/18. Financial Report
To consider the report of the Clerk/Responsible Financial Officer (attached).
Financial Report – 20 May 2026
To consider an internal transfer to the deposit account.
To consider the independence of the internal auditor and to consider seeking assurances before an appointment.
To consider a resolution on regular payments.
To review and consider the continued use of BACS electronic payments.
To review the efficiency and safety of banking arrangements, and signatories and the mandate.
To consider the following invoices for payment:
PV89 Autela Payroll Services £105.60
PV90 GWG Tree & Garden Services £324.00
PV91 D H Thame (printer ink) £27.91
PV92 Clear Councils Insurance £770.95
PV93 Almeley Village Hall
(litter pick catering) £58.00
PV94 Corporate Togs
(litter pick hi-vis) £53.64
PV95 Kington Building Supplies
(cutter screws) £26.99
To confirm the following payments made since the last meeting under delegated powers or earlier resolutions:
PV88 D H Thame (Salary tax month 1) £502.81
To note the following forthcoming direct debit payment:
PV83 HMRC £157.31
PV87 HMRC £157.31
2026/19. Public Bodies (Admissions to Meetings) Act, 1960
To consider excluding the press and public for the consideration of item 2026/20 because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be discussed.
2026/20. Banking